Embedded Files
A word processor in an Application Software used for the creation, editing, formatting and printing of any sort of document such as a letter, notice, circular, schedule, poster, resume, an agenda, etc.
A variety of word processors such as Microsoft Word, Open Office Writer, and Star Office have been developed to make text input and editing on the computer easy. An online word-processing application such as Google Docs (part of Google Drive), is also becoming popular.
Format Painter
Microsoft Word has a feature called Format Painter that allows a user to copy and paste formats much in the same way as text is copied and pasted.
MS office short cuts
Open a document Ctrl+O / Create a new document. Ctrl+N / Save the document Ctrl+S/Close the document. Ctrl+W /Cut the selected content to the Clipboard. Ctrl+X /Copy the selected content to the Clipboard. Ctrl+C / Paste the contents of the Clipboard. Ctrl+V / Select all document content. Ctrl+A /Apply bold formatting to text. Ctrl+B /Apply italic formatting to text. Ctrl+I /Apply underline formatting to text. Ctrl+U / Center the text. Ctrl+E /Align the text to the left. Ctrl+L /Align the text to the right. Ctrl+R /Cancel a command. Esc / Undo the previous action. Ctrl+Z /Redo the previous action, if possible. Ctrl+Y / Find Ctrl+F / Replace Ctrl+H /
HEADER AND FOOTER :
Header is the text that is printed at the top of each page (in the top margin) in a document. Footer is printed at the bottom of each page (in the bottom margin). Header and Footers provide additional information about the document, like, date, page number, etc.
Line and Paragraph Spacing
Line spacing is the space to be created between each line in a paragraph. We have the option of creating the line spacing to be single spaced, double spaced or multiple spaced. This is an important part of creating effective document in the document designing. This part will help learn how to modify line and paragraph spacing in various ways.
Proofing Features
Word provides you with several proofing features that will help you produce professional, error-free documents.
Line colours
Word automatically checks the document for spelling and grammar errors by default.
These errors are indicated by colored wavy lines.
The blue line indicates a contextual spelling error.
A textual spelling error is when an incorrect spelling of a word is chosen. If you write Deer Mr. at the beginning of a letter, deer is a contextual spelling error because dear should have been used.
The red line indicates a misspelled word.
The green line indicates a grammatical error
Modifying with Page Layout
Sometimes, the default page layout settings in Word is not sufficient for the document to be created, therefore, we have to modify these settings. Using page layout you can change the page orientation, paper size, and page margins, as well as how to insert a break.
Change page orientation:
Ø Select the Page Layout tab.
Ø Click the Orientation command from page layout
Ø Left-click either Portrait or Landscape to change the page orientation.
By opting for Landscape formatting, everything on the page will be oriented horizontally, while by the option of portrait format, everything will be oriented vertically
Difference between the Save and Save As option
Save allows you to update a previously saved file with new content, whereas Save As allows you to save a new file or an existing file to a new location with the same or different name.
Difference between copying text and moving text.
1) When you move the text, It is gone from the original location. 2) When you copy the text, The text also stays in the original location and then also gets copied to a new location. 1) Copying means creating a duplicate copy of the text. 2) Moving means removing the text from one place to another.
Use of Redo and Undo commands
Undo is used to cancel previous action. Redo is used to restore last action
To undo an action, press Ctrl + Z. To redo an undone action, press Ctrl + Y
Use of Find and Replace option
Find and Replace is a helpful tool in Microsoft Word that searches your document for a specific word or phrase.
You can use the tool to replace one word with another, which can be helpful in situations where you need to go back to change the spelling of a word or check a document for instances of a repeated word to avoid redundancy. For example, if you're deep into writing a paper and realize you've been misspelling someone's name (let's say Mark when it should have been Marc), you can use Find and Replace to easily find all instances of Mark and replace it with Marc with a few clicks.
Autocorrect
Auto correct saves us from repetitively typing the frequently used text. To insert Auto correct in a document we should first define the Auto correct entry.
Select AutoCorrect Options to how your common typos, capitalization errors, and misspelled words will be corrected as you type. You can also use AutoCorrect as a shortcut for word and phrases you use frequently. For example, you can have AutoCorrect spell out, "Thanks in advance" when you type, "tia."
Click on option from file menu
Clip Art
When various types of illustrations are inserted into a document in order visually, it is called the ato make it more appealing, it is called Clip Art. These illustrations include clip art, pictures, SmartArt, and charts
Using Template
A predesigned document used to create new documents with the same formatting is known as Template. With this option, many of the more important document design decisions are predetermined such as margin size, font style and size, and spacing.
Styles and Themes
Styles and themes in Word can help to create professional-looking documents easily.
A style is a combination of font style, colour, and size of text can be applied to the text when selected.
A theme is a group of choices used for formatting and can be applied to an entire document.
Thesaurus
Thesaurus is a tool, which is used in MS Word or Microsoft Word to search for synonyms and synonyms for a particular selected word. Thesaurus in Ms Word helps writers to find exact and suitable words to express their idea.
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