SESSION-5

1. The mail merge wizard is available under ____________ menu.  

Tools menu

2. You cannot modify your document contents once the mail merge wizard has been started. (True/False)    False

3. What is the use of mail merge option ?

A mail merge is used to create form letters, mailing labels, envelopes, directories, and mass e-mail message and fax distributions. 

4. Which button is used to create a new address list in the mail merge wizard in the step insert address block?

    a) Create Data Source        b) Select address List       

     c) More                       d) None of these

5. Which of the following button is used to delete unwanted fields from the address list?

  a) New   b) Delete     c) Customize & then Delete     d) find

6.  Name the Different type of documents involved in the mail merge process?

There are three documents that are involved in the mail merge process: the main document, the data source, and the merged document

7. The ____________ option allows to select range to merge documents. (From __ to ____,  Save as single document)

8. The mail merge wizard has total __________ number os steps to complete the process.

Ans : 8

9. Which of the following is the last step of the mail merge wizard?

    a) Select the document   b) Edit the document

    c) Personalize document       d) Save, Print or send

10. The _______________ step of mail merge wizard allows to modify in the document.

    a) Select a document type        b) Create Salutation      

     c) Adjust layout           d) Edit Document

11. The ___________ option is used to create individual merged document . (Save as Single Document, Save as Individual documents) 

What are types of the data sources available for mail merge in the mail merge process?

Ans.: The data sources available for mail merge in the mail merge process:

1. Text files  

2. CSV files

3. Spreadsheet

4. OO Database

5. MySQL or MS Access

What is the main document for the mail merge process?

Ans.: The main document for the mail merge process is the document on which the letter or content is written. The document is prepared to send to a bunch of people.

Q. Tanmay is a Class X student. He has learnt Mail Merge option of a Word Processor in his computer period. But he is confused with few terms used to merge documents.

Explain the following briefly, which will help Tanmay better understand the Mail Merge options.

1. Merge Field

2. Data Source

3. Main Document

4. Mention two types of data on which mail merge can be applied

Ans

1. Merge Field: A merge field is where you want to insert the information from a data source into a main document. Merge fields appear with chevrons (« »).

2. Data Source: Data source is a file that contains the names and addresses or any other information that vary with each version of a mail-merge document.

3. Main Document: Main document is the document which contains text and graphics. It may be a formal or an official letter.

4. Two types of data on which mail merge can be applied are Labels and Letters.